Volunteer Coordinator

Help, anyone? This position helps all other committees collect names and phone numbers for volunteer opportunities. A volunteer availability sheet is created and included with registration materials over the summer. Once registration forms are complete, the volunteer coordinator collects information and creates an easy-to-read spreadsheet, which is then broken down by event/committee. Lists are then distributed to all committee chairpersons to use throughout the year.

Contact the appropriate Committee Chair for more information or to volunteer.

NOTE: This is a one person job.

Budget: n/a

Volunteers: none

Responsibilities:

• Prepare volunteer listing to go in August mailing
• Collect volunteer forms at registration
• Enter volunteer information in spreadsheet
• Sort, copy, paste to obtain volunteer listings by event
• Distribute lists of volunteers to committee chairs
• Hours required: at least 40, but only over a couple days
  • most time is spent at the beginning of the school year
  • a little time is spent in the spring, putting together the volunteer sheets for the registration packets

Timeline:

• May
  • Prepare blank volunteer listing with input from committees
  • Consider removing classroom requests, as teachers generally request this at curriculum night
• Registration day
  • Collect and enter forms
• By first week of school
  • Distribute volunteer lists to committees

What Doesn't Work:

• This could be done in an easier way
  • online collection of information?
  • have a big table with blank sheets for each person to manually fill in volunteer listings
• The problems with current system
  • too much manual entry by one person
  • some committees don't get enough volunteers while others get too many (and then aren't used). Need a cap on number needed for particular committee.